In all of my previous degree programs, my biggest struggle was knowing what was due when and what I needed to accomplish next.
I have been an online student through two degree programs. One of those programs, at the University of Kentucky, did a tremendous job of connecting the students through synchronous meetings. The other, at a place I won’t name, did not.
Both degree programs required independent learning, fully expecting that all students could take it upon themselves to have enough organizational prowess to complete tasks promptly.
I can tell you that I was awful at that. Too often, I raced through work at the last minute because I forgot about it, mostly because it was buried in a module in the learning management system that I’d missed.
Last week, I began my doctoral work. I was determined not to repeat past mistakes and to be more organized.
It’s not that I’m not an organized person. I usually am. I like checklists. I like writing things down on note cards and tearing up the note cards when I’ve completed the work.
But I couldn’t wrap my head around why I struggled so much with my studies. Then, I had my lightbulb moment.
The problem wasn’t that I was not organized; the problem was I was using someone else’s organizational process and trying to figure out why they did what they did and how I could work through it.
Now, I’m working my way through this semester and organizing my work in a way that makes sense to me.
Enter Notion. I ran across The Redhead Academic and how she uses Notion for her own doctoral studies. She put together this fantastic tutorial and even has a template you can grab to use for yourself.
I’m new to using Notion, so the template helped me familiarize myself with the service. But now I’m burning it up.
I’ve quickly created my own dashboard for my studies and shared it with my entire cohort. So far, that dashboard allows us to keep our sanity.
I’ll have more updates for Notion soon, along with a few tutorials you might find handy.
One of the most fulfilling tasks I do on a regular basis is updating my commonplace book. What’s a commonplace book? Simple: it’s a place to store all those quotes, lyrics, poems, passages, etc. that mean something to you.
It’s a way to store all the things you read, regardless of their format, in one place so that you can access it any time you want. The concept isn’t new by any means; people across history have kept some form of a commonplace book. Marcus Aurelius had one that would later be published. Ralph Waldo Emerson, Henry David Thoreau, Mark Twain, and Virginia Woolfe all had one.
Modern authors like Austin Kleon and Ryan Holiday keep one. The formats change based on the person but they all serve the same purpose: a way to keep track of things that mean something to you.
Ryan Holiday has famously used his note card system as the basis for writing his books, something he picked up while working for Robert Greene.
If you want to dive deeper into this system of note-taking, writing, and organizing, read up on the Zettelkasten Method.
Personally, I keep a daily journal and I’ve been using my own version of the notecard system for the past couple of years. However, as I’m heading into my doctoral work this fall as I write, I’m attempting to update my commonplace system.
While I agree there is tremendous benefit in writing things down on paper – I write in my journal by hand in cursive daily – the real power of keeping a record of all the things in your commonplace book is when you can make connections between different entries.
I’ve tried making those connections with my note cards, but it hasn’t worked for me. So I needed to come up with something better. Something digital.
I’ve come up with a two-pronged approach. One of those prongs is this blog you are reading now.
For too many years, I tried to take blogging far too seriously. Always trying to write something meaningful and important while sharing things that I found or learned with the world.
My anxiety (which turns out to be pretty crippling and only in the last year have I really begun to get a handle on it) wouldn’t let me craft those perfect blog posts.
But, I can create short posts that I can share quickly with the world and store on this blog while organizing it pretty quickly into different topics.
The inspiration for this shift comes from Cory Doctorow. He refers to it as “The Memex Method” and many writers use it to create a commonplace book that doubles as a public database.
Enter the Memex
Vannevar Bush famously described the memex as “an enlarged intimate supplement to one’s memory.”
Longstanding tech columnist John Naughton has one here. And I’m sure there are many others out there you could look through.
This blog that has been in existence in one form or another for 16 years is now becoming my public memex, my online database of things I learn, like, and use regularly.
Using WordPress tags, I can quickly filter posts into multiple topics and save them for later reference. And so can any of my readers. Of course, building this will take time and input data on a daily basis.
The second prong of this memex is my personal database, powered by Evernote. I’ve had an Evernote account since March of 2008 while it was still in beta, I think. But I’ve never used it very well.
Now, I have one notebook in my Evernote account. But a bajillion tags. I’m still working through all my existing notes and adding tags which will take some time but I’m feeling good about that progress and excited for the results.
I’m also taking all my existing note cards and scanning them into Evernote for tagging. The tags will sort and connect the ideas from various notes, giving me lots of sources for new articles and possibly even books.
As Robert Greene has said, “Everything is material.”
I just had to find a way to keep my material organized. I’ll keep you updated here on my progress.
Why is this important for educators?
I don’t know. Maybe it isn’t. If you’re a researcher, I can’t help but think it would be useful to have a very organized and connected system for your research.
But for the classroom teacher or administrator, how helpful would it be to connect the threads of all your work over the years? Likely, very helpful. And think of what you could share with your colleagues or future students.