Tag: note taking

How to Read and Take Notes Like a PhD Student

study hall
Photo by Lina Kivaka on Pexels.com

As a graduate student or scholar, it is essential to master the skill of reading and taking notes effectively. However, this skill is not something that can be learned overnight, and it requires time and practice. Reading is not just about glancing over the words but processing their meaning, understanding the structure of arguments, and developing a strategy for retention and understanding. In this blog post, we will discuss how to read and take notes like a Ph.D. student.

Read for Class

When starting a new term, it is essential to read through the syllabi and determine which readings are most pertinent to your long-term goals in research. Professors do not expect students to read everything, so it is essential to read with a strategy in mind rather than wasting time on subjects that may not be useful in the future.

At the beginning of each week, go through the index of your books and readings to determine which chapters or sections you should pay attention to the most. For example, if you are a student interested in history, you may want to focus on chapters related to slavery and the law. Set up your class notes using an organization app like Notion to categorize your notes into major themes, scholarship, and questions.

Read for Retention

Reading for retention is all about long-term memory. It is essential to read thoroughly and take your time. When taking notes, consider which chapters or sections pique your interest and take notes based on the categories we discussed earlier. For long-term retention and research, take your time with the introduction, take notes in the margin, and check the footnotes and citations.

When taking notes for retention, consider the following categories: main argument, supporting arguments, subjects and sites, sources, methods, scholarly debate, terms and themes, and questions and notes. Note-taking software like Notion is useful for students to organize their notes.

Read for Research

Reading for research is all about finding information that is most pertinent to your project in a timely manner. Focus on the key takeaways of your project and use specific tactics when going into the text to find the information you need. Do not overlook the index of a book or the find feature on a PDF, as it can help you find information quickly and efficiently.

When reading for research, establish a set of key terms, look them up in the index, and see which pages and sections directly reference your subject matter. Reading for research requires a strategic approach to finding the information you need.

Reading and taking notes like a Ph.D. student requires a purposeful and strategic approach. Reading with a strategy in mind and taking notes based on the categories we’ve outlined can help you retain information in the long term. Use note-taking software like Notion to organize your notes and establish a long list of applicable terms to find what you need efficiently. By following these tips, you can read and take notes like a Ph.D. student, regardless of your reading speed or research stage.


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How to Use Notion to Create a Zettelkasten System for Note-Taking

a student taking notes in a dark room

If you’re looking for a note-taking method that combines the flexibility of digital notes with the structure of a physical card-based system, the Zettelkasten method might be just what you need. In this post, we’ll explore using Notion to create a Zettelkasten system that matches your unique needs and preferences.

What is Zettelkasten?

The word Zettelkasten is German for “note box.” The Zettelkasten method is a note-taking system that was developed by the 20th-century German sociologist Niklas Luhmann. It involves recording individual ideas on small index cards (or Zettels) and organizing them in a way that allows you to easily connect and refer to related ideas.

The purpose of a Zettelkasten system is to create an interconnected web of ideas that reflects how you think. Rather than simply collecting notes, a Zettelkasten system emphasizes connecting, indexing, and recalling information. By doing so, it allows you to generate new insights and ideas that you might not have otherwise discovered.

How to Create a Zettelkasten System in Notion

Notion is a powerful note-taking app that works well for creating and organizing a Zettelkasten system. Here’s how to create your own Zettelkasten in Notion:

Step 1: Create a Database

Start by creating a new database in Notion. You can do this by clicking on the “Add a Page” button in the sidebar and selecting “Database” from the options.

Step 2: Set Up Your Database

Once you’ve created your database, you’ll need to set it up to match the structure of your Zettelkasten system. Here’s an overview of the most important fields you’ll want to include:

  • Title: This is the name of your note.
  • Note: This is the body of your note, where you’ll record your ideas and thoughts.
  • Tags: Use tags to help you organize and sort your notes. You can use multiple tags per note, but be careful not to overdo it.
  • Next Entry Point: This field allows you to connect related notes together. If a note is a continuation of another note, you can use this field to indicate that connection.
  • Last Entry Point: This field tells you which note the current note is connected to. It’s the opposite of the “Next Entry Point” field.
  • Type: This field indicates whether a note is a main idea, a continuation note, or a subordinate note.

Step 3: Use Unique IDs

To avoid confusion and ensure that you can easily find and connect related notes, it’s a good idea to use unique IDs for each note. These IDs can be simple time stamps or more complicated alphanumeric codes.

Step 4: Use Tags Wisely

Tags are a key part of organizing your Zettelkasten system, but it’s important to use them wisely. In general, you should aim to use just one or two tags per note. To determine which tags to use, ask yourself what the note is about and what other topics it relates to.

Step 5: Use Templates

Notion templates can save you a lot of time and effort when creating your Zettelkasten system. For example, you can create a template for inserting a new note, a template for adding a keyword, or a template for adding a link to a book or article.

Step 6: Use Inline Links

Inline links are a powerful feature in Notion that allows you to quickly link to other notes, books, or articles. To create an inline link, use the double square bracket syntax (i.e., [[note title]]). Notion will automatically create a link to the note with that title.

Step 7: Use Comments

Comments are another useful feature in Notion that can help you keep your notes organized and easily navigate. You can use comments to add definitions, highlight important points, or add reminders to yourself.

Step 8: Use Formulas

Notion formulas can help you automate many aspects of your Zettelkasten system. For example, you can use formulas to calculate the century of a year (e.g., 1950 is in the 20th century), sort notes by tag or keyword, or automatically populate fields based on other fields.

Step 9: Use Views

Notion views allow you to see your notes differently, depending on your needs. For example, you can create a view that shows all notes sorted by date, a view that shows only notes with a certain tag, or a view that shows notes in a certain category.

Conclusion

The Zettelkasten method is a powerful note-taking system that can help you generate new ideas, insights, and connections. By using Notion to create your Zettelkasten system, you can take advantage of the app’s powerful features and customization options to create a note-taking system that matches your unique needs and preferences.

Crafting a Digital Commonplace Book

commonplace book
Photo by Aaron Burden on Unsplash

One of the most fulfilling tasks I do on a regular basis is updating my commonplace book. What’s a commonplace book? Simple: it’s a place to store all those quotes, lyrics, poems, passages, etc. that mean something to you.

It’s a way to store all the things you read, regardless of their format, in one place so that you can access it any time you want. The concept isn’t new by any means; people across history have kept some form of a commonplace book. Marcus Aurelius had one that would later be published. Ralph Waldo Emerson, Henry David Thoreau, Mark Twain, and Virginia Woolfe all had one.

Modern authors like Austin Kleon and Ryan Holiday keep one. The formats change based on the person but they all serve the same purpose: a way to keep track of things that mean something to you.

Ryan Holiday has famously used his note card system as the basis for writing his books, something he picked up while working for Robert Greene.

If you want to dive deeper into this system of note-taking, writing, and organizing, read up on the Zettelkasten Method.

Personally, I keep a daily journal and I’ve been using my own version of the notecard system for the past couple of years. However, as I’m heading into my doctoral work this fall as I write, I’m attempting to update my commonplace system.

While I agree there is tremendous benefit in writing things down on paper – I write in my journal by hand in cursive daily – the real power of keeping a record of all the things in your commonplace book is when you can make connections between different entries.

I’ve tried making those connections with my note cards, but it hasn’t worked for me. So I needed to come up with something better. Something digital.

I’ve come up with a two-pronged approach. One of those prongs is this blog you are reading now.

For too many years, I tried to take blogging far too seriously. Always trying to write something meaningful and important while sharing things that I found or learned with the world.

My anxiety (which turns out to be pretty crippling and only in the last year have I really begun to get a handle on it) wouldn’t let me craft those perfect blog posts.

But, I can create short posts that I can share quickly with the world and store on this blog while organizing it pretty quickly into different topics.

The inspiration for this shift comes from Cory Doctorow. He refers to it as “The Memex Method” and many writers use it to create a commonplace book that doubles as a public database.

memex method
Photo by Patrick Perkins on Unsplash

Enter the Memex

Vannevar Bush famously described the memex as “an enlarged intimate supplement to one’s memory.”

Cory’s link blog is here.

Longstanding tech columnist John Naughton has one here. And I’m sure there are many others out there you could look through.

This blog that has been in existence in one form or another for 16 years is now becoming my public memex, my online database of things I learn, like, and use regularly.

Using WordPress tags, I can quickly filter posts into multiple topics and save them for later reference. And so can any of my readers. Of course, building this will take time and input data on a daily basis.

The second prong of this memex is my personal database, powered by Evernote. I’ve had an Evernote account since March of 2008 while it was still in beta, I think. But I’ve never used it very well.

Now, I have one notebook in my Evernote account. But a bajillion tags. I’m still working through all my existing notes and adding tags which will take some time but I’m feeling good about that progress and excited for the results.

I’m also taking all my existing note cards and scanning them into Evernote for tagging. The tags will sort and connect the ideas from various notes, giving me lots of sources for new articles and possibly even books.

As Robert Greene has said, “Everything is material.”

I just had to find a way to keep my material organized. I’ll keep you updated here on my progress.

Why is this important for educators?

I don’t know. Maybe it isn’t. If you’re a researcher, I can’t help but think it would be useful to have a very organized and connected system for your research.

But for the classroom teacher or administrator, how helpful would it be to connect the threads of all your work over the years? Likely, very helpful. And think of what you could share with your colleagues or future students.